- Job Description:
Position Title: Office & HR Manager
Reports to: Executive Director
Supervises: NA
Position Status: Full-time and Exempt
Date Revised: 4-18-2018
Organization Background and Current Status: The Renaissance Collaborative, Inc. (TRC) is a 25 year-old award-winning not-for-profit supportive housing, employment and educational service agency serving the historical Bronzeville Community on Chicago’s mid-south side. TRC’s mission is to promote self-sufficiency for low and moderate income residents of Chicago that enables them to rebuild their lives by providing comprehensive services and support. TRC is dedicated to providing innovative affordable housing environments that renew people and build healthier communities. It works in partnership with other community civic, economic and social service organizations to achieve its mission. Using an asset based approach, the agency works in three distinct business areas:
· Supportive and Affordable Residential Housing: including a 101 SRO supportive housing facility, and a 71 unit independent senior housing development as the first part of a senior village, part two is intergenerational housing
· Workforce Development: including its’ own social venture initiative, Bronzeville Green, an organic garden and landscaping company, a partner in the 741 Workforce Initiative, and developing trainings in landscaping, green clean janitorial, and desk clerk/customer service
· Commercial Development e, creating sustainable jobs and developing a state of the art workforce training center.
Position Description:
Executive and Board Support (approximately 30% of the position)
· Coordinate the logistics of Board and committee meetings: Set meeting dates, handle RSVPS, set-up meeting rooms or calls, attend and record minutes
· Support the Executive Director with scheduling and administrative work
· Serve as the lead staff when working with the Board on their sponsored events. Serve as lead coordinator on other community and special events
HR Management (25%)
· Implement human resources including HR processing, coordinates the training and development of staff programs, staff recognition, personnel records management, safety and health, employee relations and retention, and completion of personnel transactions
· Initiate and maintain new systems that will improve management of HR
· Along with the Executive Director and the Finance Manager, ensure that TRC is compliant with HR and legal regulations. Comply with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions
· Coordinate the hiring, orientation, evaluation and firing process for staff, independent contractors, temps
· Improve manager and employee performance by identifying and clarifying problems, evaluate potential solutions, implement solutions, coach and counsel managers and employees under supervision of Executive Director
· Update and implement Personnel Policies Manual and procedures with the approval of the Executive Director. Provide orientation to policies and procedures to new employees and supervisors. Ensure that personnel policies are followed
· Ensure that organizational chart and job descriptions are updated for all staff of the agency
· Ensure that personnel records are properly kept. Process all necessary HR forms especially for proper benefit administration. Prepare HR reports by collecting, analyzing, and summarizing data and provide to Executive Director
Operations (30%)
· Serve as lead staff on the creation/revision of the Office Procedures Manual. Set timelines and ensure that other department directors and managers complete their appropriate sections of policies and procedures and compile the Manual
· Support the Resource Development Manager by maintaining Little Green Light software and mailing data base used for newsletter distribution
· Route mail and packages
· Manage phone, copy, mailing machine, and cellular services and vendors
· Produce evaluative and analytical reports as requested by management staff
· Provide administrative support for operations department. Copy, file, enter data
· Schedule meeting rooms, manage organizational-wide calendar. Develop improved system(s) for staff to communicate schedules
· Order all office supplies and maintain inventory. Ensure supplies are stored in the proper locations and on budget
IT (10% of the position)
- Serve as lead staff in maintaining the TRC website, working with the Resource Development Manager ensuring that updates occur and information is accurate and current
· Working with Executives Director, recommend new ideas for systems that could increase efficiencies and enhance the use of technology for the staff and WH
· Under the direction of the Executives Director, research and recommend continual improvement to the organization’s data bases, computer software systems, and filing systems
Other
· Protect organization's value by keeping information confidential
· Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
· Perform general office tasks and other duties as assigned
Attendance at Meetings Required
All Staff meetings
· Departmental team meetings
· Board meetings
Attendance at Events Required
· Annual Benefit
· Other special events and community events
Qualifications:
· Bachelor’s Degree Required - some course work or experience in human resources required
· Minimum of three years working in an administrative support capacity
· Must be computer savvy—hardware as well as software. Previous leadership IT work experience required. Must have proven skills providing desk top support
· Aptitude for IT issues
· Strong knowledge and aptitude working with Microsoft Office products; comfortable working with various software packages and databases
· Must have previous experience with payroll processing, record-keeping . Possess a ‘good head for numbers’
· Experience working with board of directors, volunteers or donors strongly desired; ability to work with a diverse group of people
· Detail-oriented, organizational skills, time management skills and the ability to learn new task quickly, excellent verbal and written communication skills
- Strong interpersonal and customer service skills required
- Must be well organized, able to multi-task, work under pressure and meet deadlines, able to problem-solve and prioritize
- Able to work independently and as part of a team and take on new tasks with high level of difficulty
Compensation:
· Compensation is high $40s to low $50s, based on qualifications. Excellent compensation package; 100% employer-paid health insurance, dental, and life; 403B or 401k plan available with employer-paid matching contribution; also includes up to two weeks paid vacation, six sick and two personal days the first year of employment; and opportunities for paid professional development
Work Environment:
· Pleasant work environment includes free parking and easy access to Metra station
- Position requires frequent and regular computer and phone use and employee is regularly required to use hands and talk and hear. Position requires occasional ability to lift 30 pounds. The employee is frequently required to stand; walk; sit; reach with hands and arms balance, stoop, kneel or crouch
· Some weekend and evening work required
To apply
· Submit cover letter, resume, salary history, and salary requirements to --PAbrams, Ex Director
· Faxed, mailed, or incomplete applications will not be accepted. Please type “your last name, your first name” in the Re: line of your email submission. No phone calls please. Send to: pabrams@trcwabash.org
Job Description: Employment Placement & Jobber
Reports to: Sr. Manager of Residential Operations Status: Part Time, Exempt
Organization Background and Current Status: The Renaissance Collaborative, Inc. (TRC) is an
award-winning not-for-profit housing and supportive service agency serving the historical
Bronzeville Community on Chicago’s mid-south side. TRC is a not-for-profit organization whose
mission is to promote a holistic agenda for low and moderate income participants of the near and
mid-south sides of Chicago enabling them to rebuild their lives by providing comprehensive services
and support. TRC is dedicated to providing innovative affordable housing and workforce
environments that renew people and build healthier communities. The Renaissance Collaborative,
Inc. is a twenty-five-year old non-profit organization. TRC combines housing, on-site supportive
services and workforce primarily for the participants in its programs. It works in partnership
with other community civic, economic and social service organizations to achieve its mission. The
goals of TRC are to:
- • Provide an environment that encourages the fullest development potential of all participants
- • Design and deliver programs of wellness and economic development that address the social,
Position Description: This Manager facilitates, coordinates and assists in TRC’s efforts to rebuild
lives of low and moderate-income individuals and families, and support the organization’s mission
and goals by helping them become economically self-sufficient. The Employment Placement/Jobber.
Manager is a vital component to the Residential Operations Team and oversees all employment
assessments and placements at Renaissance Apartments and in the greater community This Manager
leads the areas’ community and corporation partnerships that enables and promotes accountability
and self-sufficiency of participants through job placements. The Employment Placement & Jobber
perform all employment assessments and test processes and procedures to ensure that participants
are ready for job placement.
Facilitates or ensure workshops occur around job readiness and retention. This Manager also must
conform to the rules and policies of the agency, source information of best practices for the
industry, help monitor and evaluate applicant’ progress, The Employment Placement & Jobber Manager
will uphold and support the rules and regulations for all TRC tenants, participants, staff and
property.
Specific responsibilities include the following:
Daily Duties:
Provide participants assessments and when applicable employment placements. Resident assessment
resulting in non-employment eligibility will be assessed for other social/public benefits (50%)
Provide training and reporting requirements for all participants in workforce programs, including
desk- clerks, janitors, and those that are temporary in Bronzeville Green Landscaping, (25%)
Document all participant encounters and progress within 48 hours of contact in file (10%)
Assist in developing and coordinating education workshops with participants (5%)
Maintain up to date activity records and complete end of the month paperwork as indicated in
operation manual (10%)
As the Employment Placement & Jobber you are responsible for the following:
- 1. Management:
- A. Adhere to the mission and value statement of The Renaissance Collaborative, Inc.
- B. Develop goals and objectives consistent with organization commitments, goals, and objectives to
- C. Exercise sound cost control measures to ensure the financial soundness of the program area of
- D. Ensure the continuous flow of quality products and services to each participant
- E. Participate in the team’s effort in order to achieve maximum productivity of organization and
- F. Develop and present programs to residents that ensure measureable outcomes that improve and
- G. Ensure timely reports needed to meet internal and external requirements.
- 2. Performance Outcomes and Accountability:
- A. Achieve or exceed program goals and objectives, set yearly
- B. Keep well informed of new developments and competitive practices in area of responsibility
- C. Maintain a record of each participant’s requirements and needs, and evaluate improvements in
- program area at time of evaluation (every 6 months)
- Education/Job Experience/Certification
- • Experience in job assessments, testing, coaching, and placements of participants with barriers
- homeless/ex-offenders, mental health, substance abusers, and/or the veteran population in
- employment opportunities
- • BS or Master degree in business or related field and/or comparable experience in providing
- support services to low and moderate income individuals.
- • Computer literate in use of various software and the Internet.
- • CADC a plus
Special Knowledge and Qualifications
• Must have excellent people skills, possess excellent communication skills – written and
verbal,
• Must be a team player able to work independently as well as in a group.
• Must be innovative, resourceful, patient., and a strong sense of honor and integrity
• Must possess an unwavering commitment to personal and professional integrity with a philosophy
of quality workmanship.
• Possess a passionate commitment for justice and respect for the dignity of all persons.
• A strategic but detailed and oriented thinker with a sense of humor
• Must have the ability to act in the capacity of a coach, mentor, facilitator, advisor, or a
motivator.
• Must be organized and manage time in an efficient manner
• Must be able to operate a variety of automated office machines and other equipment (e.g.
computers, copier, etc). Must be able to exert up to fifty pounds of force occasionally and/or
frequently to lift, carry, push, pull or otherwise move objects. Physical demands are in excess of
sedentary work; position requires walking, standing, reaching, fingering, stooping, etc. Will lift
no
more than forty pounds independently. Must possess a valid Illinois Driver’s License and have
access to an automobile to use during working hours.
Compensation
• Commensurate with skills, ability and experience.
• The position is full time, exempt with benefits.
• Salary Range: $23K
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Letter from the Executive Director
